01
RFQ Intelligence
Turns PDFs, Excel files, BOMs, drawings and complex RFQ packages into structured quotation workflows — extracted, validated and ready to price.
Industrial AI, software and hardware
The operating system
your operation thinks with.
Purchasing, production, quality and the floor, working from the same data in one place instead of a dozen spreadsheets nobody else can open. We build it around the operation you already have — and where the bottleneck is physical rather than informational, we build that too.
The Vaulte Audit
Where should you automate first — and what does it pay back?
Before anything is built we map the operation as it actually runs, and put a number on each place work is being lost. Every number carries its source: measured on your floor, stated by your team, or an assumption we mark as one. Nothing is estimated quietly.
- 01Where should we automate first?
- 02Why there, and not somewhere else?
- 03What will it cost to do?
- 04What does it actually improve?
- 05How quickly does it pay for itself?
- 06And what comes after that?
The chain every recommendation has to survive
- 01
Observed
Hours, volumes, rework and waiting time, taken from the process as it runs today.
- 02
Root cause
What is creating the loss — not the symptom that happens to be easiest to see.
- 03
Cost to fix
Build, licences, equipment, integration, and the internal time it will really take.
- 04
Payback
Against the cost of the loss, as a band rather than one confident number.
What the first project pays for is the second one.
Savings that have been measured — not expected — become the budget for the next intervention. The roadmap is sequenced so the operation funds its own automation, instead of asking for a programme budget up front.
MeasuredExpected
The audit is allowed to say no.
Some processes should not be automated: the volume is too low, the exception rate is too high, or the cost will never come back. When that is the answer it is the answer we give, written into the report with the same evidence as a recommendation.
Software
Where the manual work actually is.
Each of these replaces a queue of documents and a person reading them. They are deployed against your own formats, your own suppliers and your own rules — not a generic model pointed at a folder.
02
Supplier Intelligence
Compares supplier capability, certifications, pricing, risk and proposals side by side, for sourcing and nearshoring decisions that currently take weeks.
03
Procurement & PO Intelligence
Automates purchase-order validation, pricing and contract checks, and exception handling, in workflows that hand off cleanly to your ERP.
04
PPAP & Quality Intelligence
Reviews technical and quality documentation and flags missing data, revision mismatches and inconsistencies before they reach the customer.
05
Enterprise Voice AI
Voice agents for recruiting, supplier support, logistics, service desks, collections and internal operations — answering, qualifying and routing at any hour.
Hardware
Where the bottleneck is physical.
No amount of software recovers an hour lost to a machine changeover, or a pallet counted by hand. These are the stations we specify, source and commission on the floor — each one wired back into the same system, so the data arrives without anyone typing it.
01
Setup and changeover
Digital position indicators on every adjustment axis, with the setup sheet shown as a recipe. The operator drives each axis to a number instead of finding it by trial, and the hours that used to disappear between runs stop disappearing.
02
Identification and traceability
Scanning, printing and label application at reception and dispatch, so every coil, part or package carries a control number the system already knows — and nobody re-keys it into a spreadsheet later.
03
Material handling and line automation
Automatic load and unload, conveyors and transfer between stations, on the lines where trained people are moving material instead of making product.
04
Packaging and end of line
Strapping, weighing and labelling that produce the same package every time, with its weight and its label recorded against the order that asked for it.
05
Machine vision and evidence
Cameras tied to the order record, so a dispatch dispute is answered with footage instead of memory. Dimensional inspection in line where the tolerance justifies it.
Specified against your own cycle times, your space and your electrical and pneumatic services. Equipment is quoted per site after a technical assessment: we recommend what the operation needs, in the order that pays for itself, and nothing else.
Custom AI systems
These are examples, not limits.
Most of what we build is specific to one operation and does not have a product name. If a process runs on documents, decisions or repetitive judgement, it can usually be built.
- Internal copilots
- Document intelligence
- Knowledge systems
- Custom agents
- Workflow automation
- ERP, CRM and database integration
- Operational dashboards
- Analytics
- Supplier and customer portals
- Purpose-built enterprise applications
If your process is not on this list, that is not a problem — it is the normal case.
Industries
Where this work tends to pay first.
Not a list of everyone we will talk to. These are the operations whose documents, tolerances and paperwork make the first audit worth running — and the process is more alike across them than the borders suggest.
Automotive & mobility
RFQ packages that arrive as drawings and spreadsheets, PPAP submissions, and supplier scorecards at tier 1 and tier 2.
Metalworking & machining
Quoting from drawings, and the hours that disappear between runs finding a position by trial instead of driving to a number.
Plastics, rubber & composites
Tool changeover, cycle-time variance between shifts, and inspection that still happens by eye.
Electronics & electrical
BOM-heavy quoting, revision mismatches between the customer and the line, and traceability down to the component.
Aerospace
Certification and quality documentation, where a missing revision stops work rather than generating a correction.
Medical devices
Batch records and design history, and the review time that documentation-heavy regulation adds to every release.
Food & beverage
End of line, labelling and dispatch evidence, and the paperwork a retail or export customer expects to arrive with the pallet.
Logistics & distribution
Receiving and identification, pick and pack, and the dispute that gets answered with footage instead of memory.
Where we work
A United States company, deployed wherever the plant is.
Vaulte Media LLC is incorporated in Wyoming and contracts, delivers and invoices directly from the United States. Delivery is remote-first with people on site for commissioning and training, and we work with operations across the Americas, Europe and the Middle East.
The difference
From process to working demo — fast.
We can usually create a company-specific demo from a real workflow within hours. Once the required information and access are available, many initial working versions can be built in days rather than the enterprise timelines normally measured in months.
That is not a promise about your whole programme. It is a promise about how quickly you can stop discussing an idea and start looking at it running on your own data.
How it works
Six steps. The sixth is what pays for the next one.
- 01
Map
The operation as it actually runs — every handoff, queue and exception, not the version on the org chart.
- 02
Measure
Hours, volumes, rework and waiting time, each carrying its source: measured, stated, or an assumption we mark as one.
- 03
Decide
Root cause before opportunity, cost against return, and a verdict allowed to be: do not automate this one.
- 04
Build
Software where the manual work is, hardware where the bottleneck is physical. Against your formats, your rules, your ERP.
- 05
Prove
The same measurements again, afterwards. What the intervention actually returned, not what it was expected to.
- 06
Reinvest
Savings that have been measured become the budget for the next step. The operation funds its own automation.
01
VAULTE ONE
The audit does not end as a PDF.
Every process we map, every opportunity we price and every result measured afterwards lives in Vaulte One — the same system your team uses to see what was promised, what was built, and what it actually returned.
Login to Vaulte One
Access is issued to client teams during an engagement.
- The process map, kept current
- Opportunity economics and payback bands
- The capital staircase, expected against measured
- Every figure with its source attached
Bring us one process. We'll show you what it can become.
No public pricing and no packaged tiers: scope follows the operation. The fastest way to evaluate us is to put one real workflow in front of us.
Or write to us directly hello@vaultemedia.com